Meetings

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This webpage describes process of registering for and attending meetings.

This includes both

  • Online Meetings (scroll down)

  • In-Person Meetings (Click here or scroll down)

How to Register For and Attend an Online Meeting

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You must have a SVOG account to be able to register for a meeting. (See instructions on the SVOG Home page.)

NOTE: For online meetings you MUST register before the meeting starts to get a link to the meeting. However, once you have a link to the online meeting, you can join the meeting after it has started.

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Register for a Meeting:

  • Click here on Schedule or Calendar. This will open the Schedule or Calendar in a new window.

  • Click on the meeting that you wish to register for.

  • Click on Sign In if not already signed in.

  • Click on Reserve My Spot in Class!

You will receive an email confirming that you are registered. The email will have a link to the meeting. You will be sent meeting reminders two days before the meeting and on the day of the meeting. There will be a link to the meeting in these emails also. The meeting link in the email will not become active until about 20 minutes before the meeting starts.

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Cancel Registration:

Please cancel your registration if you know you will not be able to attend live. You can always watch the recording.

  • Click on the meeting for which you wish to cancel your registration.

  • Click on Move or Cancel Reservation.

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Attend Meeting:

Attend a meeting by clicking on the Zoom link for the meeting. This can be done by several methods.

  • Click on the link in one of the emails you receive.

  • Sign In to the website and go to the Schedule or Calendar.
    Click on the meeting you want to attend (you must be registered for the meeting).
    There you will find a link to the meeting.

  • Sign In to the website and go to the Schedule on Calendar.
    Click on the box called My Registrations in the upper right corner of the page.
    Click on the meeting you wish to attend.
    There you will find a link to the meeting.

NOTE: The meeting links will become active about 20 minutes before the meeting starts.

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Requirements for Online Zoom Meetings:

The Zoom meeting room will be opened approximately 20 minutes before the official start time of the meeting.

If your Zoom name is an alias then please change it to your real name once you are in the meeting. Just your first name or last name is sufficient. This is easily done as follows:

  • Open the participant list and find your name.

  • Hover your mouse over your name and select More > Rename.

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Future Registrations:

Now that you have learned how to register for a meeting you don’t have to come back to this webpage.

  • Instead go directly to either the Schedule or Calendar from the links at the top of the page.

  • Better yet create a bookmark directly to the Schedule or Calendar bypassing the Home page.
    This is where you will spend most of your time.

How to Register For and Attend an In-Person Meeting

Usually you can just show up to an in-person meeting without registering. However, we would appreciate it if you would register for an in-person meeting as you would for an online meeting. This gives us an idea ahead of time of how many people to expect and will expedite the on site sign in process.

There may be special events where pre-registering will be required.
If so, the meeting announcement will clearly state that is the case.

Additional information will be added regarding in-person meetings when we start having in-person meetings.

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